Despite digitalization and significant investments in company IT systems, HR departments are still losing time waiting for employees to visit the office individually to sign employment contracts, annexes, regulations, consents, or any other documents. Employees are still signing all these documents with a pen.

Have you ever wondered how much time and paper your company could save if employees signed all these documents electronically? HR departments face daily challenges with the time-consuming manual preparation of these documents, including printing, copying, assembling, stamping, and obtaining signatures from employers.

Once the documents are ready, employees must be notified about the documents waiting for their signature. A date and time for signing need to be coordinated, and if the employee forgets, they need to be reminded again. When there are multiple employees involved, additional records must be kept for transparency and oversight of signed and unsigned documents. After the lengthy signing process, the documents must be archived appropriately. If created and signed in physical form, suitable storage must be arranged to securely archive these documents and prevent unauthorized access to signed documents. Employees often have to leave their work environment or visit the employer in their free time to sign documents.

According to a study conducted by Forrester Research, the average time to complete transactions using electronic signatures decreases from 5 days to 37 minutes. This reduced time frame not only boosts productivity but also improves the employee experience by enabling greater flexibility and accessibility in the process.

In an era where time is more valuable than ever and digital transformation is shaping business operations, adopting e-signatures in HR departments is not just a logical step—it’s a necessity.